Swiftly Resolve Customer Complaints

Deliver Exceptional Support Across All Channels
With Pronnel, keep your customers happy, avoid negative PR on social media, improve retention metrics, and boost revenues.

 Pronnel's system: seamless multi-channel support for higher customer satisfaction and retention.
(4.8) Review Score 4.8
(4.8) Review Score 4.8
(4.8) Review Score 4.8

How Does It Work?

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Multi-Channel Integration

Pronnel connects various channels, including WhatsApp, Instagram, Viber, Telegram, Facebook, and email, to your contacts seamlessly.

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Automated Contact Creation

When a new message comes in from any channel, Pronnel automatically creates a contact if one doesn't already exist, ensuring no interaction is missed.

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Activity Tracking

Every conversation, whether it is a lead, complaint, or information request, is logged as an activity on the contact board. Complaint Management: Agents can convert relevant communications into complaints directly from the contact board.

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Complaint Management

Agents can convert relevant communications into complaints directly from the contact board.

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Email Integration

Emails sent to complaint@email.com automatically create activities and complaint tickets.

Who Does This Help?

Customer Support Teams

Empower your customer support teams with efficient complaint management, enabling them to resolve issues quickly

Customer Success Managers

Help customer success managers track and address complaints effectively, ensuring a smooth resolution process and improving overall customer retention and loyalty.

Quality Assurance Teams

Assist quality assurance teams in monitoring and analyzing customer complaints to identify recurring issues, improve products and services, and prevent future problems.

How Are We Different?

Omnichannel Accessibility
Streamlined System
Escalation and Collaboration
Customizable Dashboard
Integration with Chatbot
Automated Contact Management
Activity Tracking
 Your Customers can reach you via email, website, social chat, or phone.
Team members use comprehensive activity tracking to manage and analyze client interactions efficiently.

What All Does It Do?

Comprehensive logs of emails, calls, meetings, and custom activities for efficient tracking and analysis.

Complaint Process Integrated with Contacts

See complete Customer History at individual and Organization level

How it works?

All Complaint tickets will be auto-connected to Contact Card. For unkown contacts, new Contacts are created

Advantages

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Visibility
Ease the addressal of problems through visibility of customer history.
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Efficiency
Decrease workload of manual entries for Customer Service.

Omnichannel Reception

Receive Complaints from any channel- Website, Social Chats, Emails, Phones

How It Works?

Integrate your Social Channels, Website forms, emails into your Complaints Board

Advantages

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Accessibility
Make it easier for clients to raise complaints directly to the company to avoid venting on social media for attention.
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Integration
Integrate Complaint Tickets directly into the Complaints pipeline
Comprehensive logs of emails, calls, meetings, and custom activities for efficient tracking and analysis.
Comprehensive logs of emails, calls, meetings, and custom activities for efficient tracking and analysis.

Deadlines and Escalations

Set your SLA to resolve the complaints or First reaction time

How it works?

Just customize bucket/ stage deadlines and set your own complaint resolution targets

Advantages

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Responsiveness
Improve responsiveness to customer complaints.
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Insight
Identify patterns in long delays.

Create Incidents for Other Departments

Resolving complaints may need collaboration and investigation with other teams.

How it works?

On receiving a complaint, a Customer Service Team can create a Task/ Activity for a specific person in another department who will review and give feedback.

Advantages

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Collaboration
Avoid resolution delays due to poor communication.
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Efficiency
Cut down workload for customer service in follow-ups.
Comprehensive logs of emails, calls, meetings, and custom activities for efficient tracking and analysis.
Comprehensive logs of emails, calls, meetings, and custom activities for efficient tracking and analysis.

Online Knowledge Base and Internal Chats

Provide Information to your Customer Facing team whenever they need it.

How it works?

Use the Drive and Notes feature to create an internal Knowledge Base for reference. The CSE can also use the Internal Chat feature to quickly discuss and get inputs to close the task.

Advantages

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Communication
Mitigate risks of miscommunication.
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Training
Reduce intensive training needs.

Reporting and Monitoring

Go beyond the standard dashboard and create your custom reports.

How it works?

Build additional Visualizations, Number and Grid Widgets to narrow down on important performance metrics.

Advantages

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Proactivity
Identify and intervene before a situation escalates.
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Analysis
Understand data patterns to address common problem areas.
Comprehensive logs of emails, calls, meetings, and custom activities for efficient tracking and analysis.

Pronnel's solves multiple problems.

With Pronnel's Complaint Management, promptly and efficiently addressing complaints significantly boosts your bottom line. Efficient complaint management is just one aspect of Pronnel Customer.

See More Use Cases

Customer Service

With increased focus on increasing Customer LTV's, the Customer Success function has moved from being a support organ to being the frontline of Customer Relationships.

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Key Account Management

Customer Success is now the frontline. Empower your team with Pronnel's template: customer contact access, universal inbox, and dashboards.

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Sales Process

Collecting leads is just the start. Pronnel's Sales Process solution gives you a readymade flexible pipeline with built-in automation for lead allocation, communication tools, approvals, timelines and escalations.

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Chatbots

Reduce headcount and improve Customer Service by deploying an omnichannel Chatbot across Web Chat, Social media platforms, Google Chat, Instant messengers like WhatsApp, VIBER, Telegram, Line

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Sales Team Productivity

Sales teams can easily get overwhelmed by lead volumes or long gestation periods. To ease their burden, Pronnel offers features like internal chat for collaboration, reminders and deadlines, automated escalations, task sequences for routine follow-ups, and activity tracking.

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Reviews Management

Discover Pronnel – your ultimate feedback ally. Seamlessly gather NPS scores and encourage happy customers to share online. Elevate your customer-centricity with Pronnel. Automate review generation on sites like Capterra or Google.Reviews

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What Industries are covered by Pronnel CRM

See Solutions
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Professional Services CRM

Professional services companies, like tax accounting and business services, need effective complaint management to maintain client trust.

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Software Products CRM

Software product companies require robust complaint management to handle high volumes of customer issues.

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IT Services CRM

IT service companies need efficient complaint management to maintain service quality and client relationships.

FAQs: We have answers to your Questions

Complaint Management is integral to Customer Centricity as it provides direct insights into customer pain points, allowing companies to tailor their services and products. Prompt and effective resolution enhances customer satisfaction and loyalty, fostering trust and transparency. Regular analysis of complaints drives continuous improvement, while proactive management shows customers that their concerns are valued. Ultimately, it demonstrates a commitment to understanding and prioritizing customer needs, reinforcing a customer-first approach.

A good Complaint Management System is enabled by:

Process: Establish clear, efficient procedures for logging, tracking, and resolving complaints. Ensure timely acknowledgement and follow-up to maintain customer trust and satisfaction.

Infrastructure: Invest in robust technology platforms that support omnichannel complaint capture, automated ticketing, and seamless integration with other systems like CRM and chatbots for streamlined resolution and actionable insights.

Culture: Foster a customer-centric culture where employees are trained to handle complaints empathetically and proactively. Encourage continuous feedback and improvement to prioritize customer needs and enhance overall service quality.

The key steps in complaint resolution are:

1. Receipt and Acknowledgment: Capture the complaint through various channels and acknowledge receipt promptly.

2. Documentation: Record all relevant details of the complaint accurately.

3. Investigation: Thoroughly investigate the issue, gathering necessary information.

4. Resolution: Implement an appropriate solution, whether it’s a refund, replacement, or another action.

5. Communication: Inform the customer about the resolution and ensure their satisfaction.

6. Follow-up: Follow up to confirm the issue is resolved and gather feedback for improvement.

First Contact Resolution Rate (FCR) directly impacts customer satisfaction and operational efficiency. Resolving complaints on the first interaction leads to happier customers, reduced operational costs, increased loyalty, and an enhanced reputation for efficient service delivery. It's a key focus area for improving overall customer experience.

Important metrics in a Complaint Management System include:

Response Time: Time taken to acknowledge a complaint.

Resolution Time: Time taken to resolve a complaint.

First Contact Resolution Rate: Percentage of complaints resolved on the first interaction.

Net Promoter Score (NPS): Measures customer loyalty and likelihood to recommend.

Complaint Volume: Total number of complaints received.

Recurring Complaint Rate: Frequency of repeat complaints on the same issue.

Pronnel Customer provides all these reports on its Customer Centricity dashboard. Users can easily drill down using filters to compare individual or team performance. Other available reports include complaint channels, Chatbot resolution stats, and heatmaps showing individual performance vs resolution times. And of course, all these reports are exportable to Excel and as images.

Leveraging complaints data can significantly enhance business performance. By analyzing patterns and identifying recurring issues, you can pinpoint areas for improvement in products, services, or processes. For instance, if multiple customers complain about a particular product feature, it signals a need for redesign or better quality control. Moreover, addressing complaints promptly and effectively boosts customer satisfaction and loyalty, ultimately driving revenue and brand reputation. By proactively using complaints data to refine offerings and enhance customer experience, businesses can stay competitive and foster long-term growth.

Absolutely! If your documentation is good and you have recurring complaints, we strongly recommend integrating the Complaint Management System with your Chatbot. This integration offers several advantages, including managing headcount for cost reduction and, more importantly, enhancing customer experience with prompt and high-quality grievance resolution.

Yes, Pronnel Customer's Complaint Management system can collect complaints from social media platforms like Facebook, Instagram, Twitter, and Reddit. Alerts and complaint tickets can be created based on mentions in posts. The system can automatically respond, requesting users to send a DM with their contact details. A complaint ticket is then generated, and the earliest available agent will personally reach out. After resolution, a request can be made for the client to acknowledge the resolution on the same post.However, these automations are atypical. Please contact the Pronnel Sales Team for a timeline and estimate before finalizing.

Monitoring complaints is crucial for maintaining high customer satisfaction and improving business performance. Effective monitoring helps identify recurring issues, track resolution times, and ensure prompt responses. This leads to enhanced customer loyalty, reduced churn rates, and a stronger brand reputation. Businesses that actively monitor and address complaints are better equipped to make data-driven decisions, improve their products and services, and ultimately drive growth.

What Our Clients Say

Happy Client Review Ross
Ross

Sales & Marketing Manager in United Arab Emirates

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A positive experience. Very feature rich. Very adaptable and configurable. You won't feel "nickle-and-dimed" from the product as pretty much everything is included.

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Happy Client Review Anirban
Anirban

Director/ Partner in United Arab Emirates

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This application can do anything and everything based on your requirements, any modifications can be done based on your requirements.

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Happy Client Review Serah
Serah

Executive Assistant in India

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Ease of use and efficiency with which I could see which all tasks have been done and what is yet to do

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