Guide to Assigning Tasks for Team Collaboration

Introduction:

While collaborating with your team on a project or managing a business process, it’s essential to delegate responsibilities clearly and efficiently. Proper delegation not only boosts productivity but also ensures that every team member understands their role and what’s expected of them. Without clear ownership, tasks can easily fall through the cracks, leading to delays, confusion, and duplicated effort.

Pronnel simplifies task delegation with its intuitive Item Assignee feature. Whether you're running a small team or managing complex workflows, this tool helps you assign tasks to the right people, keep everyone aligned, and maintain accountability across your team. With just a few clicks, you can ensure that every item on your board has a clear owner, making collaboration smoother and project tracking more effective.

Here’s how you can start assigning tasks in Pronnel and take your team’s collaboration to the next level.

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Step 1: Setting Up Your Board

If you still need to create a board, we recommend referring to the video "How to Create a Simple Process Board from Scratch in Pronnel" or check out our tutorial "Streamline Your Business Process with Pronnel: A Step-by-Step Guide to Creating and Setting Up Boards." Setting up a board allows you to organize your tasks and processes effectively.

Step 2: Assigning an Item

By default, items in Pronnel are unassigned. To delegate a task, you can easily assign it to a team member on the board. Locate the item and click on the assignee field. From there, you can search for the person's name or enter their email address. Once you've found the desired assignee, select them to complete the assignment.

Step 3: Assigning an Item to Non-Board Members

Sometimes, you may want to assign an item to someone who is not a board member but still needs to take ownership of the task. Pronnel makes this possible through the "View all users" button, allowing you to assign the item to a non-board member by entering their name or email address.

Keep in mind that if the assignee is not a board member, they will not have access to the full board or its items. However, they can still access the tasks assigned to them by navigating to the "Assigned to Me" section available via the nine dots icon on the bottom bar.

This focused view ensures that even non-b oard members remain informed and accountable for their specific tasks, without exposing them to unrelated board content.

Step 4: Benefits of Item Assignment

Assignees play a vital role in Pronnel, as they receive notifications for all updates related to the assigned item. They are notified before the start time of the task, ensuring they have ample time to prepare. Also, assignees are alerted in case of delays, helping them stay on top of their responsibilities.

Conclusion:

Congratulations! You now know how to delegate tasks in Pronnel using the Assignee feature. Assigning items allows you to clearly distribute responsibilities without giving unnecessary access to the entire board. It’s a simple yet powerful way to improve collaboration, ensure accountability, and enhance productivity across your team.

Whether you’re managing a small team or a complex process, task delegation through assignees will keep your projects organized and moving forward.

Explore more tutorials and videos to make the most of Pronnel’s capabilities and supercharge your team’s workflow.

Note: This guide is based on current features available in Pronnel. For the latest updates or changes, please refer to the official documentation or reach out to our support team.