Effectively Manage Project Collaborators in Pronnel

Managing a project effectively, especially when multiple team members are involved in different tasks simultaneously, can be complex and demanding. Ensuring that everyone stays updated about an item's progress often becomes a major task in itself. This is where Pronnel’s Collaborator feature steps in to simplify communication, boost transparency, and drive seamless project management.

What Are Collaborators?

In Pronnel, Collaborators are team members who are linked to a specific project item as "watchers" or interested stakeholders. Unlike assignees, whose responsibility is to complete the task, Collaborators are primarily involved to stay updated and provide support or feedback when necessary.
When a user either creates an item or is assigned to an item, they are automatically made a Collaborator. However, additional Collaborators can also be added manually, offering flexibility and ensuring that everyone who needs to be in the loop stays informed.

 Item creators or assignees automatically become collaborators.

This feature acts as a virtual "CC" on an email, ensuring that everyone who needs to know about a particular item's progress remains informed.

How Collaborators Improve Project Efficiency

Adding Collaborators to a project item ensures that everyone who needs visibility has it without the clutter or confusion of full project access. Here’s how this feature helps:

  • Focused Information Sharing: Collaborators only get updates related to specific items they are interested in.
  • Cross-Team Communication: Even if a Collaborator isn't part of the main project board, they can still follow relevant items.
  • Better Accountability: By knowing who’s watching an item, users often feel more responsible for providing updates and completing tasks on time.

Adding Collaborators:

Adding Collaborators to an item in Pronnel is straightforward. You can add them directly from the Collaborator icon. Moreover, you can even add collaborators who are not part of the board.

  • Adding Collaborators Directly: 

    To add Collaborators to an item, locate the Collaborator icon and click on it. A search box will appear, allowing you to search and select the team members you want to add as Collaborators. This ensures that they receive updates on the item's progress.

  • Adding non-borad member as Collaborators from Org: 

     Non board user who are part of organization can be added as collaborator.

    Pronnel also allows you to include collaborators who are not part of the board. This feature is handy when involving external stakeholders who only need information about specific items. These external collaborators can view the item in the "My Interests" tab without gaining access to the entire board. To add external collaborators, use the same process as adding internal collaborators, entering their email addresses or names.

Smart Notifications for Collaborators

One of the best aspects of being a Collaborator in Pronnel is the intelligent notification system. Based on their personal notification settings, Collaborators are informed whenever:

  • An item is updated (status changes, comments added, etc.)
  • The end date triggers but the item remains incomplete

This way, Collaborators can quickly take action, follow up, or offer assistance, helping prevent bottlenecks or overlooked tasks.

If you wish to customize when and how you get these notifications, Pronnel provides detailed options to personalize your settings. (A video link explaining notification settings is available in the item description.)

Conclusion:

In summary, managing project collaborators in Pronnel is a powerful tool for streamlining communication and ensuring everyone stays informed about project progress. By adding collaborators directly to items, including external stakeholders, and customizing their notification settings, you can create a more efficient and informed team. This, in turn, leads to improved project management and better outcomes.
Pronnel's Collaborator feature simplifies keeping everyone in the loop, reducing the time and effort required to manage your projects effectively. If you want to delve deeper into notification settings and how to tailor them to your team's needs, check out the video tutorial linked in the tutorial.
So, don't let the challenge of managing a project or process bog you down. With Pronnel's Collaborator feature, you can take control of your project's communication, ensuring that all team members are on the same page and ready to drive success.

FAQs –

Who is automatically added as a Collaborator in Pronnel?

The user who creates the item and the user assigned to the item are automatically added as Collaborators.

Can I add a Collaborator who is not part of the board?

Yes, you can add Collaborators who are not board members. They will be able to view the specific item from their “My Interest” tab.

Will Collaborators have full access to the board?

No, Collaborators can only see the item they are added to, not the entire board.

How will Collaborators get updates about the item?

Collaborators receive notifications based on their personal notification settings when the item is updated or if the end date is triggered without completion.

How do I customize notification settings in Pronnel?

You can adjust your notification preferences in the settings menu. A video link explaining this process is also available in the item description.

Can I remove a Collaborator after adding them?

Yes, you can easily remove a Collaborator if their involvement is no longer needed.

Is there a limit to the number of Collaborators on an item?

No, you can add as many Collaborators as necessary to an item.

Will a Collaborator's activity be visible to others?

Yes, comments or updates made by a Collaborator will be visible on the item’s activity timeline.

Can Collaborators edit the item?

Depending on their permissions, Collaborators may be allowed to comment, but they typically cannot edit the main content unless explicitly permitted.

What happens if a Collaborator turns off notifications?

If notifications are turned off, they won’t receive real-time updates but can still check item progress manually in their "My Interest" tab.