Effectively Manage Project Collaborators in Pronnel

What Are Collaborators?

Collaborators in Pronnel are team members who are added to a project item as watchers and are interested in receiving updates on the item's status. When you create or are assigned to an item, you are automatically added as a Collaborator.

This feature acts as a virtual "CC" on an email, ensuring that everyone who needs to know about a particular item's progress remains informed.

Adding Collaborators:

Adding Collaborators to an item in Pronnel is straightforward. You can add them directly from the Collaborator icon. Moreover, you can even add collaborators who are not part of the board, allowing them to access the item in the "My Interests" tab without exposing them to the entire board's contents.

• Adding Collaborators Directly: 

  

  To add Collaborators to an item, locate the Collaborator icon and click on it. A search box will appear, allowing you to search and select the team members you want to add as Collaborators. This ensures that they receive updates on the item's progress.

• Adding External Collaborators from Org: 

  
  

  Pronnel also allows you to include collaborators who are not part of the board. This feature is handy when involving external stakeholders who only need information about specific items. These external collaborators can view the item in the "My Interests" tab without gaining access to the entire board. To add external collaborators, use the same process as adding internal collaborators, entering their email addresses or names.

• Adding External Collaborators Outside Org: 

  

  In Pronnel, you can include individuals from external sources who are not part of your organization as collaborators. This feature enables you to share an item's progress with them without adding them to your organization's roster. It's a seamless way to disseminate information within the Pronnel platform. To add external collaborators outside your organization, input their email addresses and extend an invitation. This action triggers an email notification to the provided address, allowing the user to access and view the item. While the user does need to log into Pronnel to view the item, they are not required to be affiliated with your organization in any way—this feature streamlines information sharing, fostering collaboration and communication beyond organizational boundaries.

Managing Notifications:

Collaborators play a crucial role in staying informed about an item's status, but what about keeping them in the loop? Pronnel has got you covered. Based on their notification settings, collaborators receive updates when an item is updated, or the end date triggers and the item is still not completed. This ensures that your team is always on top of project developments.

Understanding Notification Settings:

To make the most of the Collaborator feature in Pronnel, it's essential to understand notification settings. These settings determine how and when collaborators receive updates. By customizing these settings, team members are informed in a way that suits their workflow. Pronnel's flexibility allows you to tailor notifications to each collaborator's needs.

Conclusion:

In summary, managing project collaborators in Pronnel is a powerful tool for streamlining communication and ensuring everyone stays informed about project progress. By adding collaborators directly to items, including external stakeholders, and customizing their notification settings, you can create a more efficient and informed team. This, in turn, leads to improved project management and better outcomes.
Pronnel's Collaborator feature simplifies keeping everyone in the loop, reducing the time and effort required to manage your projects effectively. If you want to delve deeper into notification settings and how to tailor them to your team's needs, check out the video tutorial linked in the tutorial.
So, don't let the challenge of managing a project or process bog you down. With Pronnel's Collaborator feature, you can take control of your project's communication, ensuring that all team members are on the same page and ready to drive success.