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Simplify Workflow with Pronnel's Media Tab

Managing media files in a collaborative workspace can be a challenging task—especially when these files are scattered across different comments, tasks, and updates. That’s where Pronnel’s Media Tab shines. It simplifies your workflow by offering a centralized and organized hub for all your media assets within a project board.

Step 1: Accessing the Media Tab

Navigate to your Project Board in Pronnel.
On the top panel or side navigation (depending on your UI settings), click on the Media Tab.
You’ll be taken to a new interface that displays all media assets associated with the board.

With different item attributes, we can capture needed information about the process, lead, contact or task.

Step 2: What You’ll See in the Media Tab

The Media Tab displays:

  • All Files: A complete list of media attached to attributes or comments.
  • Media Preview: Thumbnails for images and videos.
  • Details View: File name, type, size, uploader name, and upload date.
  • Linked Item: Easily see which task or comment the media is associated with.
This helps you quickly determine the context and relevance of each file.

Step 3: Using Filter Options

The Media Tab includes filtering capabilities to streamline your search:

  • Category Filters: Files, Images, Videos, Audio.
  • Sort Options: Newest first, oldest first, by uploader, or file size.
  • Search Bar: Use keywords to search for specific filenames or formats.
This helps you avoid scrolling endlessly, especially on boards with large file volumes.

With different item attributes, we can capture needed information about the process, lead, contact or task.
With different item attributes, we can capture needed information about the process, lead, contact or task.

Step 4: Uploading and Managing Files

Though the Media Tab itself is a viewer, you can upload files directly in:

  • Task attributes
  • Comment sections
Once uploaded, those files automatically show up in the Media Tab.

You can also:
  • Preview files without downloading.
  • Download them with a click.
  • Track media file usage across multiple tasks.

Step 5: Collaboration and Permissions

Files in the Media Tab are visible based on user permissions:

  • Team members with view access to the board can see the media files.
  • Editors and Admins can manage and delete unnecessary or outdated files.
This ensures secure, streamlined collaboration without clutter.

Benefits of Using the Media Tab

  • Efficiency: No more endless scrolling through tasks and comments.
  • Organization: All media files in one central location.
  • Speed: Instant access and fast filtering.
  • Collaboration: Everyone stays on the same page—literally.

Conclusion:

In conclusion, Pronnel's Media Tab is a remarkable feature that simplifies media asset management. By centralizing your media files and providing intuitive filtering options, it boosts your efficiency and enhances collaboration within your team. Say goodbye to the days of endless scrolling and searching – with Pronnel's Media Tab; you'll find the media files you need effortlessly. Start using it today and experience the difference for yourself.

Advantages of Pronnel's Media Tab

The advantages of using Pronnel's Media Tab are crystal clear and can significantly enhance your workflow.

  1. Efficiency:

     With all your media assets for a particular item or conversation in one place, you save valuable time and reduce the frustration of searching through numerous threads.

  2. Collaboration:

     Pronnel's Media Tab promotes collaboration within your team by simplifying media asset access. No more tedious back-and-forth navigation or complex searches – everything you need is just a few clicks away.

FAQs -

Can I upload files directly in the Media Tab?

No. Files must be uploaded through item attributes or comment sections. They will automatically appear in the Media Tab.

What types of media files are supported?

Pronnel supports common media formats including JPG, PNG, MP4, MP3, DOCX, XLSX, and PDF.

Can I delete files from the Media Tab?

Only users with appropriate permissions (Editor or Admin) can delete files. Deletion also removes the file from its original context.

How are files organized in the Media Tab?

Files are grouped by type and listed with associated metadata like uploader name and upload time. You can also sort and filter them.

Is there a size limit for media files?

Yes, Pronnel typically supports file uploads up to 100MB. For large files, consider compressing them before upload.

Can I preview media before downloading?

Yes. Image and video files support inline previews. Documents may be viewable in a new tab.

Are media files from archived tasks also shown?

Media from archived items are hidden by default but can be viewed using advanced filters if you have access.

How do I find who uploaded a file?

Each file entry includes metadata showing the uploader’s name and upload timestamp.

Can I rename media files in the Media Tab?

Not directly. You must re-upload the file with the desired name. This is to maintain the audit trail and context linkage.

Is the Media Tab available on mobile devices?

Yes. The Media Tab is fully responsive and available on both web and mobile apps for convenient access on the go.

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